Privacy Policy 

Last updated: 21-09-2026

MulderCreations values the protection of your personal data. This Privacy Policy explains what personal data we collect, why we process it, how long we retain it, with whom it may be shared, and what rights you have under the General Data Protection Regulation (GDPR).

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1. Data Controller

MulderCreations
De Nieuwe Erven 3
5431 NV Cuijk
Netherlands

Email: info@muldercreations.com

MulderCreations is the data controller responsible for the processing of personal data described in this Privacy Policy.

 

2. What Personal Data Do We Collect?

The personal data we process depends on your interaction with MulderCreations.

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Enquiries and Communication

When you contact MulderCreations, we may process:

• First and last name

• Email address

• Telephone number, if provided

• Your message, enquiry and related correspondence
   

Purchases and Delivery

When you purchase an artwork, we may process:

• Full name

• Email address and telephone number

• Billing and delivery address

• Transaction and payment information

• Artwork, edition and purchase information

• Information necessary for production, delivery and installation
   

Identity Verification and Registry

To protect the integrity of the MulderCreations Registry, each Registered Owner is identified and verified before ownership is officially registered.

For this purpose, we may process:

• Full legal name

• Date of birth

• Country of residence

• Relevant contact information

• Type of identification document

• Identification document number where necessary

• Country of issue and validity information where necessary

• Date and method of identity verification

• Verification status
   

An identification document may be inspected or used during the verification process. MulderCreations does not, as a standard procedure, retain a complete copy of an identification document after verification unless retention is required by law or is otherwise legally necessary.

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Registry and Provenance Information

The MulderCreations Registry may contain information relating to:

• Registered Ownership

• Ownership periods and transfers

• Transaction dates and sale prices

• Artwork and edition information

• Verification status

• Certificates and Digital Provenance Certificates

• Inheritance and official replacements

• Exhibitions, publications and other verified provenance events
   

A Registered Owner may choose to be displayed publicly under their own name, a verified alias, or as private. The underlying Registered Ownership remains verified by MulderCreations regardless of the chosen public display option

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Legal and Wwft Compliance

Where required by Dutch law, including the Dutch Anti-Money Laundering and Anti-Terrorist Financing Act (Wwft), MulderCreations may be required to conduct additional client due diligence.

Depending on the circumstances, this may include information necessary to establish:

• The identity of the client

• Whether a person acts on their own behalf or on behalf of another person or organisation

• The authority of a representative to act for a company or other legal entity

• The identity of the Ultimate Beneficial Owner (UBO), where applicable

• Information necessary to assess and document legally required compliance checks
   

Only information necessary for the applicable legal obligation and associated verification will be processed.

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Website and Cookies

When you use our website, certain technical information may be processed, including:

• IP address

• Browser and device information

• Website usage and interaction data

• Cookie and analytics information

Further information is provided in our Cookie Statement.

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3. Why Do We Process Your Personal Data?

MulderCreations processes personal data for the following purposes:

• To respond to enquiries and communicate with collectors and interested parties

• To process purchases and payments

• To produce, inspect, deliver and, where applicable, install artworks

• To identify and verify Registered Owners

• To create and maintain accurate Registered Ownership records

• To process official ownership transfers

• To maintain the provenance and transaction history of individual editions

• To issue and manage Certificates of Authenticity and Digital Provenance Certificates

• To protect the Registry against fraud, forgery, false ownership claims and manipulation of provenance

• To comply with tax, accounting, Wwft and other applicable legal obligations

• To establish, exercise or defend legal claims

• To improve the website and services through analytics

• To provide marketing communications or personalised advertising where consent is required and has been provided
   

4. Legal Basis for Processing

Depending on the purpose, MulderCreations processes personal data on one or more of the following legal bases:

• Performance of a contract: where processing is necessary to complete a purchase, delivery, registration or ownership transfer.

• Legal obligation: where MulderCreations is required to retain or process information under tax, accounting, Wwft or other applicable law.

• Legitimate interests: where processing is necessary to protect the integrity, security, authenticity and provenance of MulderCreations artworks and the Registry, provided that these interests do not override the fundamental rights and freedoms of the individual.

• Consent: where consent is legally required, including certain marketing and cookie activities.
   

5. Sharing Your Personal Data

MulderCreations only shares personal data where necessary for its services, Registry operations or legal obligations.

Depending on the circumstances, data may be shared with:

• Banks and payment service providers

• Production partners

• Shipping, courier and logistics providers

• Installation or inspection partners

• Website and hosting providers, including Wix

• Analytics and marketing service providers where applicable

• Professional advisers or service providers involved in the operation, security or continuity of the Registry

• Competent authorities where disclosure is required by law
   

Only the information necessary for the relevant service or purpose will be shared.

Where required, appropriate agreements and safeguards are used to protect personal data processed by third-party service providers.

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6. Data Retention

MulderCreations does not retain all categories of personal data for the same period.

Financial and Transaction Records

Financial and administrative records are retained for the period required under applicable Dutch tax and accounting legislation.

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Identity Verification and Wwft Records

Identity verification information is retained only for as long as necessary for its purpose or for the period required by applicable law.

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Where information is processed as part of a legally required Wwft client due diligence procedure, the applicable statutory retention period will be observed.

Complete copies of identification documents are not retained as a standard part of the MulderCreations Registry.

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Registry and Provenance Records

The purpose of the MulderCreations Registry is to maintain a continuous historical record of each individual edition throughout its existence.

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For this reason, information forming part of the permanent provenance and ownership history — including ownership periods, verified transfers, transaction dates, sale prices and significant provenance events — may be retained on a long-term or permanent basis where this is necessary to preserve the integrity and historical accuracy of the Registry.

Sensitive underlying verification information is treated separately from the permanent provenance record and is not retained indefinitely merely because the provenance record itself is permanent.

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Enquiries and General Correspondence

General enquiries and related correspondence are retained only for as long as reasonably necessary for the purpose for which they were received, unless longer retention is necessary because of an ongoing collector relationship, transaction, dispute or legal obligation.

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7. Public Registry Information

Certain information relating to an artwork may be displayed publicly as part of the MulderCreations Registry.

This may include:

• Artwork and edition information

• Transaction dates

• Actual recorded sale prices

• Provenance events

• Ownership periods

• Public ownership status

Registered Owners can choose whether their identity is publicly displayed under their own name, through a verified alias, or as private.

Personal identification documents, private contact details and underlying identity-verification information are not displayed publicly.

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8. Security

MulderCreations takes appropriate technical and organisational measures to protect personal data against loss, unauthorised access, alteration, disclosure or misuse.

Identity-verification information and other non-public personal data are treated separately from publicly accessible Registry information and access is limited to those who require it for legitimate operational, verification or legal purposes.

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9. Your Rights

Under the GDPR, depending on the circumstances, you may have the right to:

• Access your personal data

• Correct inaccurate or incomplete personal data

• Request deletion of personal data

• Request restriction of processing

• Object to certain processing

• Receive certain personal data in a structured, commonly used and machine-readable format

• Withdraw consent where processing is based on consent

• Lodge a complaint with the competent data protection authority
   

These rights are not absolute. Certain information may need to be retained where MulderCreations has a legal obligation to do so or where continued processing is otherwise permitted under applicable law.

A request to delete personal data does not automatically result in the deletion or rewriting of factual historical provenance or transaction records where MulderCreations has a lawful basis for preserving those records.

Privacy requests can be submitted to:

info@muldercreations.com

MulderCreations will respond within the period required by applicable data protection law.

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10. International Data Processing

Because MulderCreations operates internationally and may use service providers located in different countries, personal data may in certain circumstances be processed outside the European Economic Area.

Where required, appropriate safeguards will be used to protect personal data in accordance with applicable data protection law.

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11. Changes to This Privacy Policy

MulderCreations may update this Privacy Policy when its services, Registry, technology or legal obligations change.

The most recent version will always be made available on the MulderCreations website.